Privacy Policy

Last updated: 19 May 2026

1. Introduction

Aligned Health Studio ("we", "us", "our") is committed to protecting and respecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This Privacy Policy explains how we collect, use, and protect your personal data when you engage with our services.

2. Data Controller

Aligned Health Studio is the data controller of your personal data.

Contact details:
Email: alignedhealthstudio@gmail.com

3. Personal Data We Collect

We may collect and process the following categories of personal data:

A. Personal Data

  • Name
  • Contact details (email address, phone number)
  • Emergency contact information
  • Lifestyle and general wellbeing information

B. Special Category Data (Health Data)

To provide safe and effective coaching services, we collect:

  • Medical history (e.g. injuries, conditions, surgeries)
  • Physical limitations or pain information
  • Fitness assessments and performance data
  • Nutrition-related information
  • Other health-related data relevant to your training

4. How We Collect Your Data

We collect your data through:

  • Consultation forms and onboarding documents
  • Direct communication (email, messages, in person)
  • Coaching sessions and progress tracking
  • Online platforms or apps used for coaching delivery

5. Lawful Basis for Processing

We rely on the following lawful bases under UK GDPR:

Standard Personal Data

  • Contractual obligation — to deliver coaching services you have requested
  • Consent — for optional communications such as marketing

Special Category Data (Health Data)

  • Explicit consent — you provide clear consent for us to process your health data in order to design and deliver safe coaching programmes

6. How We Use Your Data

We use your data to:

  • Deliver personal training and coaching services
  • Design tailored exercise and nutrition plans
  • Monitor your progress and adjust programmes
  • Communicate with you regarding your training
  • Ensure your safety during exercise
  • Maintain appropriate business and legal records

7. Data Sharing

We do not sell or share your data for marketing purposes.

We may share your data only where necessary:

  • With healthcare or fitness professionals (e.g. physiotherapists) with your consent
  • With emergency services where required to protect your vital interests
  • Where required by law or regulatory obligation

8. Data Storage and Security

We take appropriate measures to protect your data, including:

  • Secure digital storage systems and password protection
  • Restricted access to authorised individuals only
  • Safe storage of any physical records

Despite these measures, no system is completely secure, and we encourage you to take care when sharing personal information.

9. Data Retention

We retain your personal data only for as long as necessary:

  • Typically up to 6 years after your last session, to meet legal, insurance, and regulatory requirements

At the end of this period, your data will be securely deleted or destroyed.

10. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request erasure of your data (where applicable)
  • Restrict or object to processing
  • Withdraw consent at any time (for consent-based processing)
  • Request data portability (where applicable)
  • Lodge a complaint with the Information Commissioner's Office (ICO)

ICO contact:
www.ico.org.uk

11. Withdrawing Consent

Where we rely on your consent (particularly for health data), you may withdraw this at any time by contacting us.

Please note: withdrawing consent may affect our ability to provide safe and effective coaching services.

12. Marketing Communications

We will only send you marketing communications if you have opted in to receive them. You can unsubscribe at any time using the link provided or by contacting us directly.

13. Third-Party Services

We may use third-party tools (e.g. coaching apps, booking systems, email providers). These providers process your data on our behalf and are required to comply with data protection laws.

14. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available upon request or on our website.

15. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact:

Aligned Health Studio
Email: alignedhealthstudio@gmail.com

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